INTRODUCTION

To save lives, save livelihoods, and improve recovery from disasters and crises, it is essential to boost disaster preparedness at the global, regional, and national levels. However, there are major gaps in the coordination of disaster and emergency preparedness operations in many international development institutions. By creating accepted standards and resources for multi-hazard disaster preparedness, they can be addressed by better integrating contingency planning and business continuity planning into organizational procedures.

Planning for contingencies makes ensuring that people and organizations are prepared for disasters and have the processes and resources they need to react quickly. It entails planning for potential disasters and being prepared to handle them when they occur.

This program aims to increase understanding of contingency planning, covering the full cycle of activities that go into creating practical, result-oriented, straightforward, participatory, realistic plans that are supported by preparedness actions.

COURSE OBJECTIVES

By the end of the course the participant should be able to understand:

• Contingency planning
• Humanitarian reform and the cluster system
• Principles, quality, and accountability
• Data collection and practical steps to prepare for planning
• Vulnerability and capacity assessment (VCA)
• Risk analysis
• Disaster Impacts
• Developing scenarios
• Activation of the plan
• Management: Internal management structure, human resources (including volunteers), assessment, logistics, communications, resource mobilization (including the Disaster Relief Emergency Fund – DREF), media and information
• Coordination: Movement (including international and regional disaster management tools), government, external. Includes humanitarian reform and cluster responsibilities
• Quality and accountability: Standards; principles of response.
• Preparedness gap analysis and action plans
• Standard operating procedures (SOP)
• Early warning, alert systems, and triggers
• Logistics and programme readiness
• Human resources in contingency planning
• Resource mobilization
• Training and simulation
• Linkages and communications
• Updating and evaluating the plan
• Evaluating during (real-time) and after the response

DURATION

5 Days

WHO SHOULD ATTEND

This training is intended for professionals working in the following fields: the development sector, specifically those in disaster management; volunteers and staff working with organizations tasked with promoting human development, including those employed by government agencies, NGOs, the UN, intergovernmental organizations, and the private sector.

Module 1. Preparation of the Contingency Plan

• What is contingency planning?
• When and how to plan
• National Society mandate and contingency planning
• Humanitarian reform and the cluster system
• Principles, quality, and accountability
• Data collection and practical steps to prepare for planning

Module 2. Analysis of the plan

• Introduction
• Hazards
• Vulnerability and capacity assessment (VCA)
• Risk analysis
• Disaster Impacts
• Role, mandate, and capacity of the National Society
• Developing scenarios

Module 3. Development of the plan

• Introduction
• Strategy, goal, and objectives
• Activation of the plan
• Management
• Coordination
• Quality and accountability

Module 4. Implementation of the plan

• Introduction
• Preparedness gap analysis and action plans
• Standard operating procedures (SOP)
• Early warning, alert systems, and triggers
• Logistics and programme readiness
• Human resources
• Resource mobilization
• Training and simulation
• Linkages and communications

Module 5. Review of the contingency plan

• Updating and evaluating the plan
• Evaluating during (real-time) and after the response

GENERAL NOTES

• Our seasoned instructors, who have years of experience as seasoned professionals in their respective fields of work, will be teaching this course. A combination of practical exercises, theory, group projects, and case studies are used to teach the course.
• The participants receive training manuals and supplementary reading materials.
• Participants who complete this course successfully will receive a certificate.
• We can also create a course specifically for your organization to match your needs. To learn more, get in touch with us at training@dealsontrainers.org.
• The training will take place at DEALSON TRAINERS IN NAIROBI, KENYA in Nairobi, Kenya.
• The training fee includes lunch, course materials, and lodging for the training session. Upon request, we may arrange for our participants' lodging and transportation to the airport.
• Payment must be made to our bank account before the training begins, and documentation of payment should be emailed to training@dealsontrainers.org